Maintaining Recordes & Minutes in DWC FZ

All DWC limited liability companies must maintain an up to date record of all shareholders, Directors and the Secretary. Such record must include, in the case of shareholders which are companies, properly certified copies of all incorporation documentation and certified copies of the passport and residence visa (if applicable) together with specimen signatures of any person that is or has been a shareholder,
Director or Secretary of the company.

 Additionally, a DWC limited liability company must keep:

·  a written record of all proceedings at all general meetings or meetings of the Board of Directors and of any committees appointed by them;

· copies of all resolutions passed by the Board of Directors and the findings or reports of all committees appointed by them; and

· such other books and records as may be necessary or desirable in the opinion of the Board of Directors to reflect the business dealings and financial position of the company.

The Secretary will be the person responsible for maintaining a record of all resolutions, minutes, reports and other books and records unless otherwise stated. The minutes of each meeting must be signed by the person presiding over such meeting and be placed in the company's books kept at its Registered Office. Unless evidence to the contrary is established, the minutes, once signed, shall be conclusive evidence of the business and proceedings transacted at a meeting and that the meeting was validly held andconvened.

 The minute books must be available for inspection at the Registered Office upon reasonable notice and during normal working hours by any current shareholder or current Director of the company (subject to any reasonable restrictions which the company may impose). Alternatively, a current shareholder or a current Director may request to receive copies of the minute books (subject to any reasonablerestrictions or administrative expenses which the company may impose).

If a company fails to provide copies of the minute books or allow for their inspection as stated above, a current shareholder or current Director may refer the matter to the Corporation and the Corporation may order the company to immediately arrange for inspection or provide copies of the minute books.